Updated: Dec 8, 2022
Time is money. Know the best time management strategies to get more out of your day.
"The most precious resource we all have is time.” - Steve Jobs
Time is money and you have to spend it wisely to yield the best value from it. High-achieving professionals often juggle a multitude of tasks from their own and related departments at your organisation. That makes managing your time well and setting your priorities smartly a necessity to achieve your goals.
Here we are going to elaborate on some brilliant time management strategies for improving your productivity while keeping your mind calm and happy. These time management tactics offer a great way to instantly improve the work. Not only will these tips make you feel more content due to better productivity, but you'll also notice an improvement in personal well-being.
Goal Setting- Important for Time Management
Smart utilisation of time is impossible without setting proper goals. You must always limit yourself in time to stimulate action while setting tasks clearly otherwise no time management hacks will be fruitful for you. Goals determine the cause of action; well-defined goals mean a clear plan of action, which helps a lot to manage your time.
5 Simple Time Management Tactics for High-Performing Professionals
Once you set your goals precisely, you enable yourself to control your time in a better way. Here are 5 amazing time management strategies that can help you position yourself among the top-performing professionals at your organisation.
1. Manage Your Email Inbox
Mid and top-level executives, managers, and CEOs need to spend a large portion of their time reading and replying to emails daily. It may seem an easy task but often it becomes an overwhelming drain of time.
Manage and control your emails cleverly if you need to get your time organised. Follow these tips:
● Let only emails requiring immediate action show in your primary inbox
● Flag emails that need your immediate time and effort
● Create a “waiting folder” for action-pending emails
● Create dedicated folders based on priority/project
● Use your calendar for emails requiring follow-up
● Don’t let junk mail lag in your inbox experience
2. Managing Your Meeting
Meetings can often be the leading reason for wasted time for managers. In order to yield maximum value from your time you need to own your schedule and don’t let people arrange meetings for you. Set the meetings and give appropriate time blocks according to the significance of points to be discussed in that meeting. Schedule “buffer zones” between meetings to analyse meeting content and give time to handle unexpected events.
3. Use Smart Watch and Phone
If you’re the kind of a committed professional who needs to access notifications and emails on the go, then you need to ensure smart utilisation of smartphones connected with smartwatches. Always wear a smartwatch so even when you are away from your electronic gadgets like your phone or laptop, you would be aware of incoming calls, emails and Slack messages instantly. By doing so, you ensure timely action on several tasks that might cause severe problem after a while.
You also need to control your online habits and remove screen distractions for effective time management.
4. Categorise Your Weekdays
Categorising your days is a clever way to make sure your time is being well spent. You can split your week suitably among ‘focus days’ and ‘buffer days’ to stay deeply focused on tasks on the given day instead of getting overwhelmed with intense tasks throughout the week.
5. Think and Review Regularly
Block two to four hours each week for in-depth introspection on your time, actions, and overall life. Having time to think is crucial to ensure improvement in your performance.
Time Management Strategies… The Last Word
Timely review and assessment is the key to time management. The more you think, the better your decision-making capability will become. Assess to ensure you are progressing forward.
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Smita D Jain is a Certified Life Coach, Executive Coach and NLP Practitioner. Smita’s ‘Empower Yourself’ Personal Clarity Coaching Programs enable busy professionals unhappy in their jobs to tap into their passions and transform them into professions so that they work because they want to, not because they have to.