Updated: Jan 23
As a leader, when you learn how you manage the time of your employees and yourself, you tend to improve the productivity of your team to a significant extent at your workplace.
Time management is a crucial skill for attaining and exceeding the optimal level of productivity at a workplace. While as a professional, you are responsible for managing your own time individually, when you work in a team, especially when you are a leader of your team, you need to ensure fine time management collectively.
Team time management requires a slightly different mindset and approach in comparison to when it is done at the individual level. As a leader, you are required to manage the time of your employees as well as your own. With adequate measures, you can amplify the overall workflow and inter-team relations at your workplace.
7 Things You Need To Do To Manage The Time Of Your Team And Yourself
Improving the work performance of your team with apt time management hacks can not be an instant process. You need to learn suitable time management tactics that can help you improve time management in your team. These tactics can be implemented as incremental changes that gradually turn into new habits.
Here are 7 tips or suggestions on how you manage the time of your employees- and yourself.
1. Implement a consistent team schedule:
Whether you are functioning alone or operating as a team, consistency is necessary to manage time. As a leader, set a realistic team schedule according to the capabilities of respective professionals. As they become more familiar with the activities they complete regularly, it will also help to increase efficiency.
2. Guide your team to set correct priorities:
Professionals often find too many tasks to be done at the same time. As a leader, you need to guide your team members to prioritise tasks to avoid confusion and to increase the quality of work. Give your team ample information and tools to understand and set correct priorities and they will be more encouraged to do their best.
3. Allow your team to decline non-priority tasks:
As mentioned above, professionals often have to deal with too many tasks at the same time and even after prioritisation, the inability to say “no” to futile tasks hampers the team's time management. Allow your team members to deny a task when it is not very significant.
4. Encourage documentation of tasks:
One of the most effective ways to improve a team’s time management is to make a log of things done. With appropriate documentation, you get to track task completion according to the timeline and identify roadblocks easily, if there are any. You will be able to enhance productivity by finding what factors exactly need attention.
5. Couple business goals with team achievements:
Appreciate your team members when they accomplish tasks according to given time and conditions. Coupling their achievements with business goals helps to tie the team into the company. That approach makes your team take pride in what they do and boosts productivity.
6. Encourage a collaborative approach:
Collaboration is an essential skill when it comes to delivering high performance as a team. Smooth coordination between team members quickens the workflow and proves to be one of the most valuable measures for effective time management. Some collaboration tools that can assist you with time management in your team are Asana, Trello, Slack and so on.
7. Monitor and assess your team regularly:
Team time management involves a lot of regular monitoring to assess the progress of tasks. You need to do timely check-ins with your team to keep track of projects on which the respective team is working. Acknowledgement of work progress can help everyone stay engaged, which will influence productivity in a better way.
Good time management practices on a team level can then significantly improve team dynamics and elevate work quality and productivity. Learn to help employees organise their time better as a leader to help your organisation succeed.
Need help to work smart? Take the free 'My Time Management Style' Assessment to enhance your productivity and have a personal life.
Smita D Jain is a Certified Life Coach, Executive Coach and NLP Practitioner. Smita’s ‘Empower Yourself’ Personal Clarity Coaching Programs enable busy professionals unhappy in their jobs to tap into their passions and transform them into professions so that they work because they want to, not because they have to.
Prior to her journey as a coach, Smita had extensive experience of 14 years as a corporate and business strategy professional with Fortune 500 companies. She is also a speaker at various public forums, a published writer, and an Amazon bestselling author.
You can learn more about Personal Empowerment Life Coach and Executive Coach Smita D Jain’s ‘Empower Yourself’ Coaching Programs by visiting www.lifecoachsmitadjain.com and book a complimentary strategy session at