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5 Time Management and Productivity Hacks to Complete the Important Over Urgent Tasks

Updated: Apr 19, 2023

Time is your most valuable currency. Good Time management skills are crucial for you to get more out of your day when swamped with too many things.

time management skills

Time management skills are required for optimised productivity, to improve work/life balance, and avoid burnout condition. But time management is only the beginning. What people really want is more time to focus on meaningful work. People want to do what's actually important when swamped with too many things at the same time.

If you can identify high-value tasks from the cluster of your tasks and make them a priority, manage to finish them before the stipulated time frame, you'll be able to manage your time brilliantly while being productive. But how do you do that? You can find satisfactory answers by going through the time management tips and techniques mentioned below.

5 Time Management and Productivity Hacks for Better Performance

To be more productive and to do what's important when overwhelmed with too many things, you need to follow some effective time management strategies. Find effective tips and techniques for time management and productivity mentioned below and try to implement the suitable ones in your lifestyle.

1. Create a daily schedule:

“A schedule defends from chaos and whim,” wrote Annie Dillard in her book The Writing Life. This quote signifies how important it is to develop time management skills and create an appropriate schedule to maximize productivity and achieve our goals. It can help reduce stress and leads to gaining more time to relax.

2. Group related tasks together:

By grouping (or batching) similar tasks together you save your brain from the fatigue due jump from one type of thinking to another. You gain momentum leading to accomplishing tasks faster and also, transitioning becomes smoother. Following that working technique with consistency will eventually maximise your efficiency.

3. Prioritize and delegate.

Whenever you find yourself overwhelmed with too many tasks with a tight deadline, then first of all you should prioritise them. You will get clarity about urgent and important tasks that need your immediate attention. Accomplish them according to your capability and delegate those tasks which are slightly lower in priority or on which you do not have expertise.

4. Avoid multitasking, prefer monotasking:

If you think one of the most obvious solutions for handling too many tasks is multitasking then you may need to change your approach for better time management and productivity. You would be astonished to know that multitasking does not guarantee an elevated output rate. Instead of multitasking try these productivity hacks to get things done faster and better through monotasking.

5. Follow suitable time management techniques:

To get more out of your day, you can follow certain time management techniques and improve your productivity. Five highly popular time management techniques among high-performing professionals are as follows:

  • Eisenhower’s Urgent-Important Matrix

  • Pareto Principle: The 80/20 Rule

  • Rapid Planning Method (RPM)

  • Pomodoro Technique

  • Flowtime Technique

In your life, you may have come across lots of productive and stress-free people who seem to have it all together. But they were not born that way. Effective time management is a skill that we can learn. Determine the ways you can try, work according to them to gain control over your time, promote overall satisfaction and become a high-achiever.

Need help to work smart? Take the free 'My Time Management Style' Assessment to enhance your productivity and have a personal life.

Smita D Jain is a Certified Life Coach, Executive Coach and NLP Practitioner. Smita’s ‘Empower Yourself’ Personal Clarity Coaching Programs enable busy professionals unhappy in their jobs to tap into their passions and transform them into professions so that they work because they want to, not because they have to.

Prior to her journey as a coach, Smita had extensive experience of 14 years as a corporate and business strategy professional with Fortune 500 companies. She is also a speaker at various public forums, a published writer, and an Amazon bestselling author.

You can learn more about Personal Empowerment Life Coach and Executive Coach Smita D Jain’s ‘Empower Yourself’ Coaching Programs by visiting and

book a complimentary strategy session at

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