When overwhelmed with work, it becomes difficult to determine where to start and how to wrap up. Use the power of prioritisation to manage your energy and getting the right things done efficiently.
Do you often find yourself managing tasks that have the nearest upcoming deadline? This might not be the ideal situation to get things accomplished. Highly productive professionals get more done in less time with smart time management skills. They focus on the things that matter: the things that are meaningful, comprise high value, and result in the highest impact. In simple words, it's called prioritisation.
Prioritisation is a crucial skill that allows you to stay focused and achieve your productivity goals. You can save yourself from stress and burnout by prioritising your tasks effectively. By implementing the right prioritisation strategies, you can make the most of your time and energy at the workplace and even at home. Let’s explore how you can utilise the power of prioritisation and yield the best value for your time.
Effective Prioritisation: Challenges to Address
Prioritisation is a powerful time and task management tool. However, there are several obstacles that makes it difficult to use this tool effectively. Some of the major challenges that hinder your prioritising efforts are:
● Fear of Missing Out: When you feel afraid of missing out on opportunities or experiences, it becomes difficult to ignore low-value tasks to prioritise your time effectively.
● Overcommit: When you take on too many responsibilities or commitments, you make it difficult to prioritise your time effectively. Overcommitment often leads to stress and burnout, as well as low productivity.
● Procrastination: Procrastination is a major obstacle to prioritisation. When you procrastinate, you tend to impose a delay on high-value tasks and might spend the same time on low-value activities.
There are several strategies you can use to tackle these challenges and use the power of prioritisation in your favour. Learn and follow effective prioritisation strategies to ensure that you are getting the right things done within the scheduled time and making the most of your time.
6 Steps of Prioritization for Getting the Right Things Done in the Right Order
If you are seeking an excellent solution to tackle your problem of lack of time and too many tasks, prioritise your tasks effectively. Incorporate prioritisation techniques into your tasks with focus and according to your future goals. Here are some of the tips about how to build and strengthen your prioritisation skills:
1. Put all of your tasks in an ordered list
Creating a list of tasks is one of the most popular yet highly-effective task management techniques but prioritisation isn’t just about getting things done from a to-do list. It’s more about identifying the tasks that have the maximum impact on our results and goals. Your most important tasks should be noted down as a list, in order, from most important to least important.
2. Use apt techniques to prioritise your tasks
Follow certain time management techniques to prioritise your tasks more effectively and improve your productivity. The five most popular time management techniques that can help you with prioritisation are as follows:
a. Eisenhower’s Urgent-Important Matrix
b. Pareto Principle: The 80/20 Rule
c. Rapid Planning Method (RPM)
d. Pomodoro Technique
e. Flowtime Technique
Determine the methods suitable to you, prioritise according to them to gain control over your tasks and time and become a high-achiever.
3. Schedule Your Priorities
Trying to schedule your way to Time Management is a surefire invite to overwhelm. Don’t prioritise your schedule, instead schedule your priorities.
Once you have got a priority list from the previous step, identify the top three tasks that will leave you with a sense of achievement. Then focus your energies and efforts on those priorities. Everything else can wait; anything apart will be a bonus.
4. Don't get distracted from your priorities
Just knowing or defining your priority is not enough to get things done. Give it your full attention during the time till the tasks get completed without (or minimum possible) distraction. Distraction is the biggest barrier to meaningful prioritisation. Remove or reduce clutter around you to save yourself from distraction and boost your productivity.
5. Create clear deadlines for prioritised tasks
Setting your priority is one thing and getting it accomplished within the stipulated time frame is another. Set up some apt systems that can help you to overcome the situation of being overwhelmed with lots of tasks and lack of time. Once you decide on your tasks according to importance and urgency, create deadlines for yourself. Use adequate tips to save your time and get things done.
6. Review regularly and be realistic
Frequently reviewing your task lists and priorities is key to regaining focus and control of your time and productivity. Assess your prioritisation method regularly to determine the area of improvement. Keep refining your criteria to define and categorise high-value and low-value activities for the best effective prioritisation.
No matter what job you have or what professional role you play, you will always have too much to do and too little time to do it. You need to ruthlessly prioritise— prioritise as per the situation, urgency, aspirations and stakes involved. By prioritising your tasks, you will be able to balance short-term important and urgent tasks with long-term important and more strategic tasks.
Utilise the power of prioritisation to feel less reactive and more focused and intentional on your tasks and achieve true progress.
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Smita D Jain is a Certified Life Coach, Executive Coach and NLP Practitioner. Smita’s ‘Empower Yourself’ Personal Clarity Coaching Programs enable busy professionals unhappy in their jobs to tap into their passions and transform them into professions so that they work because they want to, not because they have to.
Prior to her journey as a coach, Smita had extensive experience of 14 years as a corporate and business strategy professional with Fortune 500 companies. She is also a speaker at various public forums, a published writer, and an Amazon bestselling author.
You can learn more about Personal Empowerment Life Coach and Executive Coach Smita D Jain’s ‘Empower Yourself’ Coaching Programs by visiting www.lifecoachsmitadjain.com and
book a strategy session at https://www.lifecoachsmitadjain.com/booking.
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